Privacy Policy

Last updated: April 19, 2026

This Privacy Policy explains how HEMA Competition Tools ("we", "us", "our") collects, uses, stores, and protects personal information when you use our website and services (the "Service").

1. Responsibility

We are responsible for personal information under our control. For privacy questions, requests, or concerns, you may contact us at contact@hema-tools.com.

2. Personal Information We Collect

• Account information such as name, email address, and authentication-related data.
• Tournament data such as participant names, categories, schedules, match results, rankings, assignments, and scores.
• Optional integration data from third-party services (for example external IDs or ratings data when available).
• Technical data such as logs, IP address, and limited usage information required for security, troubleshooting, and service reliability.
• Communications you send to us, including support requests or content reports.

3. Organizer Responsibility for Participant Data

Tournament organizers may provide personal information relating to participants or other individuals. Organizers are solely responsible for ensuring that they have the necessary legal right, authorization, or consent to collect and share such information through the Service.

4. How We Use Personal Information

• To provide tournament management, scoring, spectator, and judge-related features.
• To authenticate users and secure accounts.
• To operate, maintain, monitor, and improve the Service.
• To respond to support requests, communications, and content reports.
• To prevent abuse, unauthorized access, and unlawful use of the Service.
• To comply with legal obligations where required.

5. Public Tournament Data

Certain tournament information may be publicly visible through the Service, including participant names, schedules, match results, rankings, and scores, where required for the normal operation of tournament features or enabled by the organizer.

6. Payments and Donations

Payments and donations are processed entirely by Stripe, a third-party payment provider. We do not collect, process, or store any payment card information on our servers, and we do not have access to any payment details.

7. Sharing of Personal Information

We do not sell personal information. We may share information only when necessary:

• With service providers required to operate the Service (hosting, authentication, email, analytics, payments).
• With tournament organizers and authorized staff as necessary for tournament administration.
• When required by law or legal process.
• When necessary to protect our rights, users, systems, or the integrity of the Service.

8. Data Retention

We retain personal information only for as long as reasonably necessary for service operation, security, legal compliance, dispute resolution, and legitimate operational purposes.

9. Security

We implement reasonable technical and organizational safeguards designed to protect personal information. However, no system or online service can guarantee absolute security.

10. Your Rights

Depending on applicable law, you may have the right to:

• Access your personal information.
• Request correction of inaccurate information.
• Request deletion of personal information where applicable.
• Request information about how your personal information is used.

To exercise these rights, contact us at contact@hema-tools.com.

11. Confidentiality Incidents

If we become aware of a confidentiality or security incident involving personal information, we will take reasonable steps to assess, contain, and address the incident. Where required by applicable law, we will notify affected individuals or authorities.

12. Cookies and Similar Technologies

The Service uses cookies and similar technologies to improve functionality, maintain user sessions, and ensure a secure and reliable experience. Some cookies are essential for the operation of the Service (such as authentication and security). Others may be used for analytics to help us understand usage and improve the platform. Where required by applicable laws, analytics cookies are only activated with your consent. In other regions, cookies may be used based on legitimate interests or default browser settings. You can manage cookies at any time through your browser settings. Disabling certain cookies may affect the functionality of the Service.

13. Policy Changes

We may update this Privacy Policy from time to time. Any changes will be reflected by updating the "Last updated" date on this page.

14. Contact

For privacy questions, requests, or reports, contact us at contact@hema-tools.com.